Personal data collected during the recruitment process will be used for recruitment purposes only and is therefore for a legitimate business interest.
Data is collected via on-line searches, application forms, CVs and covering letters/e-mails, sent either direct or from recruitment agencies, and received either speculatively or in response to a job advert.
The Company uses the data to screen candidates and to judge their suitability to progress to interview. Data may be stored in spreadsheets, on an Applicant Tracking System or in e-mail folders, or where in paper form, in locked cabinets within the HR department and these may be shared with the relevant hiring team.
The data of unsuccessful candidates will be stored for a maximum of 12 months, after which it will be deleted as far as is practically possible. The Company will not store data for longer than this period without contacting you to ask your permission first.
Where candidates are sourced on-line, the Company will only retain this information where it intends to contact those candidates. We will not retain a candidate’s details for longer than a month without contacting them. If the Company changes its mind and decides not to contact the individual it will delete the data immediately.
Candidates have the right to be kept informed about the processing of their data, the right to be forgotten, to rectify or access their data, to restrict processing or to withdraw their consent. Please contact the HR department to make such requests. Any requests to delete, access, rectify or stop processing data will be carried out within one month of the request.